Records Management and Confidentiality Quiz: Test Your Knowledge!

Question: What is the primary function of record management in an organization? Question 1Answer a. To monitor the performance of staff b. To store and manage records throughout their lifecycle c. To ensure employees are aware of company policies d. To track customer interactions Question 2 Not yet answered Marked out of 1.00 Flag question Question text Which of the following is an example of a trade secret in a business? Question 2Answer a. Customer emails b. Employee salaries c. A formula for a product d. Minutes from a staff meeting Question 3 Not yet answered Marked out of 1.00 Flag question Question text What is the correct procedure when handling confidential information at the office? Question 3Answer a. Share information freely with colleagues to speed up work b. Leave documents on desks for easy access c. Use personal devices to store confidential data d. Password-protect sensitive files and store them securely Question 4 Not yet answered Marked out of 1.00 Flag question Question text Which of the following actions would constitute a breach of confidentiality? Question 4Answer a. Discussing a company's new product strategy with a competitor b. Reporting stock shortages to your manager c. Requesting stationery supplies for your department d. Providing a colleague with access to office stationery Question 5 Not yet answered Marked out of 1.00 Flag question Question text Which document is most likely to be classified as confidential? Question 5Answer a. Budget plans for the next fiscal year b. Employee birthday calendar c. Public press release d. Office supply requisition form Question 6 Not yet answered Marked out of 1.00 Flag question Question text What is the purpose of a stationery control plan in an office environment? Question 6Answer a. To ensure that all employees have equal access to office supplies b. To allocate funds for employee training c. To ensure compliance with tax regulations d. To monitor, maintain, and improve stock levels based on organizational needs Question 7 Not yet answered Marked out of 1.00 Flag question Question text Which of the following measures is not recommended when protecting confidential information? Question 7Answer a. Limiting access to confidential files to only authorized personnel b. Keeping confidential information in unlocked desk drawers c. Shredding paper copies of confidential documents d. Encrypting sensitive digital files Question 8 Not yet answered Marked out of 1.00 Flag question Question text What should be done when a company's office supplies reach the minimum stock level? Question 8Answer a. Discontinue ordering that item b. Reorganize the current supplies c. Distribute the remaining supplies to all employees d. Place an order to replenish the stock Question 9 Not yet answered Marked out of 1.00 Flag question Question text Which of the following is not a reason for developing a confidentiality policy in the workplace? Question 9Answer a. To safeguard employee privacy b. To protect sensitive company information c. To promote transparency with competitors d. To ensure compliance with legal requirements Question 10 Not yet answered Marked out of 1.00 Flag question Question text What should an employee do if they receive a confidential document that is not intended for them? Question 10Answer a. Store it for future reference b. Report the error and return or delete the document c. Forward it to another colleague d. Read it and inform their manager